Office moving can be a long and difficult process. This guide will help you and your business successfully move to manage an office.
Assess the needs and the current situation.
You must have clear objectives on the purpose of moving your office to another location. You may have one or more reasons why you want to move. Whether they may a breach of the lease, the lease runs out, the expected growth or the reduction of your office.
Have a clear plan of action for an office move. Planning to move office location isn’t a walk in the park, it needs to be planned out accordingly making a clear understanding of the pros and cons for its success, the strategic and operational requirements of the location you are moving.
Here are key factors that you need to consider in moving to a new office:
- Outweighing the pros and cons
– Is the office move really necessary?
- The amount of space you need
– How big or how small do you want your office to be?
- The key functions in your new office required
– Is there enough space to for the departments to function effectively?
- Business/Corporate vision and objectives must meet be congruent with the plan to move
- Nature and duration of the lease you want
Get Professional Help. When trying to build you own project team, there would be a high risk ending up being a time-consuming and adding a stressful job and more expensive mistakes that may be avoided. In today’s world, businesses or companies should be looking to find every ounce of value they can from everything they do. Which is why hiring professional help could help focus on other things that they value most. For an office move, you would avoid critical mistakes and save money in the long run when you let office movers handle the situation.
Start early. The sooner you start, the more is the possibility of a successful business. Start planning to and consider options 9-18 months whether your company is going to whatever direction.
Create a realistic budget. Creating a realistic budget for office movement is an essential planning tool that you use and manage costs help throughout the process.
Get legal advice before signing lease document. Have the lawyer go over the property details of the rental documentation to minimize exposure to potential risks. They can also advise on the impact of detailed conditions on the lease to make sure the management is aware of their responsibility in the lease.
Communication. Change can often affect the morale of the staff, communication is an essential tool to ensure a smooth transition of the office move. During office change process, business/companies must continue operations and concentrate on the staff’s workload to influence positive change and give the employees a higher morale and momentum when operating in the new office location. Communication, both internally and externally, gives the office move a much better chance of smooth transitioning.
Take the opportunity. It is pointless trying to say that office moves are simple, they are not! But they should not be considered as a negative factor for everyone in the business and company. Office moving gives the opportunity to reorganize your company, motivate your employees and grow your business in the long run.